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Secretary II-JM

McLaughlin Research Corp.

This is a Contract position in Port Hueneme, CA posted January 4, 2021.

EducationHigh School / GEDJob DescriptionThe Secretary II shall perform routine clerical and administrative duties for various NSWC PHD departments. The Secretary II shall provide a varietyofclericalandadministrativesupportnecessarytorun an organizationefficiently. This support may include: answering telephones, taking messages, or transferring calls; scheduling appointments and updating event calendars; arranging and supporting meetings; handling incoming and outgoing mail and faxes; preparing memos, invoices, or other reports; editing documents; maintaining databases and filing systems, whether electronic or paper; and performing basic bookkeeping.a. Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor”s name;b. Schedule tentative appointments without prior clearance.Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings;c. Review outgoing materials and correspondence for internal consistency and conformance with supervisor”s procedures; assure that proper clearances have been obtained, when needed;d. Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff;e. Explain to subordinate staff supervisor”s requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing.Job RequirementsHigh School Diploma3-5 years experience in a Secretary or Administrative Assistant roleActive DoD Secret Clearance#ZR#MON

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