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Accounts Receivable Specialist

MAFE Resources

This is a Contract position in Walnut Creek, CA posted August 16, 2021.

The Accounts Receivable & Billing Specialist’s primary role is to monitor and respond to all accounts receivable transactions and to ensure that the company’s policies and procedures are followed in order to achieve accurate and timely processing for receivables and recording of financial data.

The AR Specialist is a professional resource with an incredible attitude and an honest approach to handling multiple and competing challenges and administrative responsibilities that contribute to operational performance and effectiveness.

Job Requirements: Responsibilities
• Reviews and monitors all incoming invoices to ensure proper recording of financial data
• Achieves goals set forth by supervisor regarding error-free work, transactions, processes, and compliance requirements
• Contacts customers and collects monies due for outstanding transactions
• Processes and mails customer invoices electronically
• Responds to questions, provides support, and assists in resolution of issues brought forth by team members, customers, and internal departments
• Assists with the filing of all customer data and year-end purging
• Prepares audits, meetings, spreadsheets, and special projects as needed or as directed by management
• Works professionally and efficiently with all levels within the organization
• Complies with policies, procedures, guidelines, and regulatory requirements and standards
• Performs other duties as assigned
• Adheres to all company employment policies and safe practices
• Helps to identify continuous improvement in billing, invoicing, collecting, and administrative processes; and offers solutions to promote efficiency
• Performs reconciliations
• Assists with incoming mail (electronic and hard) for invoices, credits, and various other payment adjustments to assist with payments, collection efforts, and reporting
• Assists with maintaining accurate records of credit transactions, deposits, and payments; answers account questions for customers and sends letters regarding account status
• Monitors accounts and pursues collection of past due balances with frequent collection calls
• Assists with posted payments received into accounting software system
• Receives and verifies invoices and customer information following standard operating procedures and established terms