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Administrative Coordinator IV

BCforward

This is a Full-time position in South San Francisco, CA posted October 1, 2021.

Administrative Coordinator IV

BCforward is currently seeking highly motivated Administrative Coordinator IV for an opportunity in South San Francisco, CA 94080.

Job Title: Administrative Coordinator IV / Principal Administrative Business Partner
Location: South San Francisco, CA 94080
Expected Duration: 12 Months contract
Shift: Monday through Friday

Duties:
* Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
* Expert knowledge of available client IT systems. For Example, cSuite, collaboration tools (gSuite, excel, jamboard)
* Manage the scheduling of senior committee meetings, global summits, and department offsites (all staff, leadership teams, cross-functional meetings)
* Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
* Partner with managers or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
* In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsite, including but not limited to: Global Town Halls, team meetings, etc
* Independently lead the planning & execution of meetings at Congress events, Global Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda the setting, contract management)
* Draft email communications on behalf of the manager, team, department, leader, etc
* Partner with leaders to plan communication strategy for internal department communications
* Partner with the communications team to track, manage, prepare, support various communication and engagements.

Skills:
Ability to independently manage complex scheduling with the Executive Marketing Director with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
Offer Administrative support for our marketing team as we prepare for launch (Employee and Team Experience, Meeting/Network Activity Management, Business Operations, Curation and Management of Department/Leadership Collaboration and Communication, Event Management/Travel). For example, support Marketing Team Meetings as needed and team culture initiatives.

Education:
* BS/BA degree or equivalent industry experience
* An average of 5-7 years related administrative, operations, or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)

Interested candidates please send resume in Word format Please reference job code 146432 when responding to this ad.